During a network meeting with 20 experts from the utility sector, I draw live. My task? Record the striking insights and most important conclusions from the discussion immediately. The goal of the session is clear: to create a landscape of solutions together for challenges that arise from new European regulations. But with a room full of professionals who hardly know each other, the dynamics can yield surprises.
Help for the moderators
The moderators have their hands full with the process. They respond flexibly to how the conversations are going, adjust the program where necessary and ensure that the right expertise remains at the table. For me this means staying sharp, moving along and continuing to capture the common thread.
In our preliminary conversation it was agreed that I would present my drawing as a visual summary at the end of the meeting. But during the break it becomes clear that there is a need for more. One of the moderators comes to me and sighs: "I have the feeling that we have not achieved anything yet. Can you make something of the conversations?"
Visual report makes talking concrete
Fortunately, I can. I show her what I have captured so far: insights, ideas, and the outlines of a direction. As I explain my work to her, I see her attitude change. "If you look at it this way, we've come quite far," she says with renewed energy. Together we decide that I will present my drawing immediately after the break, even though it is not finished yet. The goal: to give the group insight into where they are and what the next steps are. The reaction to my presentation is surprisingly positive. One participant says in surprise: "I thought we had only talked." The drawing helps the group see what has already been achieved and what is still needed. Everyone is on the same page, and with renewed focus we achieve the desired result just in time.
At the end of the meeting I show my updated board. What was previously empty is now filled with the latest conclusions. The whole clearly shows what this session has yielded. Not only as a final result, but also as a process that has strengthened the collaboration.
Why live drawing works
This session shows how live drawing not only provides a summary, but can also add value during the process. It provides an overview, creates a shared understanding and gives direction to a group – exactly what is needed in complex sessions with many stakeholders.
Whether it's a workshop, brainstorm or networking session: a visual representation of the conversation makes an impact, exactly when it's needed.